Country: Iraq
Closing date: 24 May 2018
We are looking for our delegation in Iraq for a
Field Coordinator
Position Start Date: 1st of June 2018
Duration: 9 months
Location: Tal Afar - Iraq
Terre des hommes does not set closing dates for this position; recruitment is on-going until the position is filled
Contractual conditions:
Expatriate contract under Swiss labour code 3’400 CHF (~2’950 €) < > 4’750 CHF (~4’100 €) net /month according to experience x 13 times, Vacancy: 25 days annual leaves local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight.
Context:
Terre des hommes (Tdh) launched its activities in Iraq, in January 2015. Tdh has provided cash assistance to displaced and vulnerable host faimilies. Tdh has followed humanitarian developments in through winterization kits and safe water drinking supply. Tdh strategy is to provide integrated humanitarian assistance for all IDPs located between Tikrit tiwn up to Al-Hajaj, as well as all the newly liberated areas, such as Shirgat, Qayyarah and Tal Afar. Tdh is consolidating its assistance to Tooz district which is facing a lack of humanitarian presence and assistance.
More information in our website : https://www.tdh.ch/en/our-interventions/iraq
Main responsibilities:
The Field Coordinator (Head of Operations) will work in direct collaboration with the mission personnel and interface directly with the Country Representative (Director), as appropriate for programme strategy, reporting and administration. (S)he will have direct access to confidential information, such as the general strategy of Tdh in Iraq, including programming objectives in the field, financial details, and security guidelines.
The context of ongoing conflict presents inherent risks. A professional sense of security, confidentiality, and proper representation is paramount. Fonction details:
Line Management
- Supervises the WASH Programme manager, Cash Programme Manager, Child Protection and Education Programme Manager, Administrator, Logistician and additional expatriate resources as posted in Kirkouk Governorate.
- Receives updates and makes recommendations to the Country Representative (Director), Administrative and Logistics’ Officers concerning programme, security and administrative issues.
Programme Strategy and planning
Manages programming aspects of the Tikrit and Kirkouk operations in line with Tdh and donors’ standards.
In collaboration with the Country Representative (Director), designs strategies and objectives for improved support to beneficiaries.
Participates in the review of the strategy for Tdh in Iraq.
Ensures the representation towards stakeholders in Kirkouk.
Corporate Policies, Management Systems and Procedures
Contributes towards promoting and adhering to Terre des hommes’ Charter, Code of Conduct and Operating Principles.
Provides oversight in order to ensure that established camp coordination practices comply with UN mandate and Sphere Standards as possible.
Child Protection and Education/ WaSH/Cash
Acts as the instrument of management and facilitation for programme activities; ensures proper office functioning for the achievement of support roles and tasks while respecting budget and timeline parameters; a service-oriented support outlook will be maintained by support staff members.
Follows and ensures respect of programme action plans; facilitates exchange and troubleshooting; follows up on Country Representative’s (Director) orientations.
Contributes to proposal drafting as requested; review and edit final versions.
Facilitates coordination among key staff members of Programmes, Administration and Logistic teams in Kirkuk.
Organises internal coordination meetings and workshops for cross-departmental issues and planning purposes in Kirkuk.
Participates to internal coordination in Erbil addressing operational highlights.
Organises, maintains, and supports a ‘back up’ system for key Tdh staff for coverage during work absences.Networks with other NGOs and entities in the interest of information sharing and best practices.
Monitoring and Evaluation
Supports programme managers in desining and implementing a monitoring and evaluation system to evaluate programme results and makes recommendations for future programme directions.
In collaboration with the programme managers, ensures daily monitoring of activities.
In coordination with the Country Representative, monitors and evaluates monthly programme progress and makes recommendations.
In collaboration with the Iraq teams and the HQ Emergency Desk Officer and resource persons ensures follow up on technical remarks.
Facilitates the external evaluation as required by management and integrates recommendations in work plans.
General Administration ad Logistics for Kirkuk base
Maintains signatory schedule for purchase and payment authorisations.
In collaboration with the Administration Officer and Country Representative (Director), reviews monthly budget vs. actual reports in order to orient future budgetary expenditures and allocations.
Respects transparent management procedures as defined in the Tdh Iraq Staff Regulations and in accordance with the salary scale.
Human resources management
Works with the Expatriate Managers to encourage and empower Iraqi national staff.
Raises any questions to the Country Representative (Director) and/or the Administration Officer regarding Tdh compliance with basic requirements of the local law in respect to employment conditions and related matters.
Leads and manages programming staff, encouraging effective team work and providing supervision and guidance, especially on issues related to cross-sectoral collaboration and harmonizing approaches.
Coordinates with the Country Representative (Director) and the Administration Officer to assure accurate leave and R&R planning for expatriates working in Kirkouk and implement annual plan of staff leave days.
Assists the expatriate managers in staff resource planning: job descriptions, recruitment, induction and training for all staff as appropriate.
Ensures regular performance appraisals and encourages the personal development plans and the identification of training needs.
Ensures that project managers conduct disciplinary and grievance procedures and exit interviews, as necessary.
Security
Respects Terre des hommes security procedures in Iraq and verifies with Logistician regarding readiness in adherence.
Insures, in coordination with the Logistician and with the support of the Country Representative (Director), that Tdh inpats and expats are aware of Tdh security procedures and follow them.
Receives primary indications for security matters from the Logistician and from a variety of other sources (Inter-agency coordination, INGOs, staff, beneficiaries) and share relevant information with the rest of the Iraq team.
In Kirkuk, (s)he leads the design and update of 1. Security plan documents, 2. Reporting of staff lists for UN evacuation plan, and 3. Existence and correct update of emergency kits.
Representation
Makes recommendations to the Country Representative (Director) regarding security issues, including enacting hibernation and/or evacuation plans.
Acts as the local Tdh focal point for monitoring visits and local queries posed by donors.
Ensures overall Tdh coordination with the UN agencies and government in Kirkouk and operational representation where relevant in Iraq, including the sharing of information and reporting.
In coordination with the Country Representative (Director), guarantees that all formalities required by the government are prepared properly, kept up to date, and presented punctually.
Attends or delegates attendance to appropriate external humanitarian meetings, both general and sector, in order to ensure Tdh’s aims and activities are shared with humanitarian partners.
Reporting
Produces a monthly report per format in Iraq and submit to the Country Representative (Director).
Using field perspective, integrates context assessment of Kirkouk into reporting and communications; identifies geopolitical trends and indicators which may impact programme activities for Iraq
Coordinates, prepares and elaborates institutional donor reports for submission to the Country Representative (Director).
Ensures timely submission of monthly Situation Reports by programme managers.
Profile:
This function requires the mastery of Personal, Social and Leadership Competencies (PSLC), Technical and Methodological Competencies (TMC) and Management and Strategic Competencies (MSC)
In particular:
Min. 2 years of experience in humanitarian project management
Experience in team managementAs well as the following specific « professional » competencies:
Excellent writing and verbal communication skills
Excellent English language skills
Excellent management skills
Child Safeguarding Policy:
Raising awareness within the Foundation on violence against children
Providing guidance to employees and others and defining expectations when it comes to preventing, raising, denouncing and responding to issues of child abuse
Reducing the risk of child abuse by selectively recruiting employees and others
Reducing the risk of child abuse by developing a culture of open and informed leadership within the organization and in our work with children
We offer an exciting and varied work, useful and meaningful, in a team that wants to make a difference for vulnerable children.
Are you interested? Do you want to face this challenge?
Procedure:
Please postulate on our website: https://tdh.luceosolutions.com/recrute/fo_annonce_voir.php?id=1086&idpartenaire=20007
We will only consider complete online applications corresponding to the required profile.
Your application must include a complete CV and a covering letter. Additional documents such as diplomas and work certificates will only be required in case of an interview.
If you are not shortlisted, your file will be destroyed by us, according to the rules on data protection.
If you face difficulties in applying online, please contact our HR department: rh@tdh.ch
Terre des hommes provides equal working conditions for men and women. Furthermore, for candidates with equivalent qualifications and for positions with responsibilities, applications from women are strongly encouraged.
The recruitment and selection procedures of Terre des hommes reflect our commitment for child security and protection.
What is Terre des hommes: https://vimeo.com/253387235
How to apply:
https://tdh.luceosolutions.com/recrute/fo_annonce_voir.php?id=1086&idpartenaire=20007
We will only consider complete online applications corresponding to the required profile.