Iraq: Base Administrator - Tal Afar

We are looking for our delegation in Iraq for a

Base Administrator

Position Start Date: Middle of August 2018

Duration: 6 months, more if funding available

Location: Tal Afar - Iraq

Terre des hommes does not set closing dates for this position; recruitment is on-going until the position is filled

Contractual conditions:

Expatriate contract under Swiss labour code 2’950 CHF (~2’550 €) < > 4'300 CHF (~3’700 €) net /month according to experience x 13, Holidays: 25 days per year. Local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight..

Context:

End of June 2016, Tdh launched an integrated emergency WaSH, Child Protection and NFI response, following several waves of IDPs resulting from military operations to free Shirquat districts, as well as the South Mossul Corridor. Tdh is currently operating in Tikrit, Baiji and Tooz districts. Tdh is also operating in Kirkuk governorate via Cash grant and Child protection assistance.

Main responsibilities:

Under the supervision of the Field Coordinator, the Base Administrator carries out administrative, accounting and financial management of his/her base, in compliance with donor and Tdh procedures.
He/she supervises accounting operations and cash management, and carries out budget follow up in conjunction with the program managers.
He/she is also one of those in charged with ensuring that Tdh’s Human Resources policy is properly implemented at the base.

Function details:

Administrative management of personnel:

• Assists in welcoming and integrating new personnel, ensure they receive administrative briefing

• Supervises the administrative management of personnel recruitment and hiring at his/her base

• Supervises the archiving, handling and security of Tdh personnel files

• Ensures that performance reviews are carried out according to defined procedure, and monitor the professional development of personnel

• Applies the formalities related to sanctions / disciplinary measures and termination or breach of contract

• Assists in defining and applying Tdh’s salary and social policies

• Evaluates risks linked to changes in compensation and social policies

• Conducts meetings and communication with personnel at base level

• Tracks the cost of living

• Updates the mission organization chart for the base

Team management

• Defines the needs of administrative personnel at his/her base, and recruits according to the allocated resources

• Trains, supports and evaluates the administrative team at his/her assignment base

• Plans and supervises the activities of the administrative team

Cash-flow/bookkeeping:

• Manages his/her base's cash-flow and ensures that banks and cash boxes are well supplied

• Manages transfers and monitors the security of funds

• Formulates cash-flow forecasts with the Logistics Officer and the Program Managers

• Validates all disbursements and commitments of expenditure, in compliance with Tdh procedures

• Supervises account keeping at his/her base, and monitors cash balances

• Monitors bank books for his/her base and supervises the safe and cash boxes

• Prepares and supervises the monthly closing, review and integration of the accounting for his/her base

• Verifies the accounting files before they are sent to coordination office.

Budgetary / financial monitoring:

• Updates allocation boards for his/her base

• Updates and analyses budget follow up in conjunction with logistic and program teams

• Makes connections between budgetary consumption and activity progress

• Monitors functioning costs at his/her assignment base

• Oversees adherence to donor administrative procedures

• Support the Administrative Coordinator in formulating financial reports, budgets for new projects and carrying out audits

Administrative management of the base

• Verifies and validates all contracts drafted at the base

• Assists in selecting Tdh premises

Reporting/communication:

• Establishes and maintains relationships with local and regional administrative authorities, monitors regulations in force

• Takes part in meetings relating to administrative aspects, represents Tdh on request and/or by order

• Supervises the sending of administrative files to the Coordination Office

• Ensures administrative and financial reports are sent to the Coordination Office according to Tdh administrative calendar

Other

• Agrees to comply with Tdh Code of Conduct and promotes Child Safeguarding policy

• Reports serious cases of abuse on children that she/he would be aware of in Tdh’s intervention locations. Strict confidentiality must be respected

• Adhere to and enforce current administrative regulations and procedures

• Works in close collaboration with operational projects and departments

Profile:

Knowledge :

• Professional diploma or university degree in Accounting, Business Administration, Economics or Audit

• Preferably 2 years’ experience in a similar position

• Advance IT knowledge (hardware and software, Microsoft Office, Internet)

• Knowledge of SAGA and HOMERE softwares is appreciated

• Previous experience with an NGO is preferable

• Previous experience working in remote areas

Skills:

• Required qualities: organized, sense of human relations, diplomacy, communication skills

• Desirable: proactive, autonomous, rigorous, analytical, willingness and motivation to work in an international and intercultural context

Languages:

• Fluent in English (written and spoken)

• Knowledge of Arabic is an asset

• Knowledge of Iraqi context would be a distinct advantage

Child Safeguarding Policy:

• Raising awareness within the Foundation on violence against children

• Providing guidance to employees and others and defining expectations when it comes to preventing, raising, denouncing and responding to issues of child abuse

• Reducing the risk of child abuse by selectively recruiting employees and others

• Reducing the risk of child abuse by developing a culture of open and informed leadership within the organization and in our work with children

We offer an exciting and varied work, useful and meaningful, in a team that wants to make a difference for vulnerable children.

Are you interested? Do you want to face this challenge?

Procedure:

Please postulate on our website:

https://tdh.luceosolutions.com/recrute/fo_annonce_voir.php?id=1115&idpartenaire=20007

We will only consider complete online applications corresponding to the required profile.

Your application must include a complete CV and a covering letter. Additional documents such as diplomas and work certificates will only be required in case of an interview.

If you are not shortlisted, your file will be destroyed by us, according to the rules on data protection.

If you face difficulties in applying online, please contact our HR department: rh@tdh.ch

Terre des hommes provides equal working conditions for men and women. Furthermore, for candidates with equivalent qualifications and for positions with responsibilities, applications from women are strongly encouraged.

The recruitment and selection procedures of Terre des hommes reflect our commitment for child security and protection.

What is Terre des hommes: https://vimeo.com/253387235

https://tdh.luceosolutions.com/recrute/fo_annonce_voir.php?id=1115&idpartenaire=20007

We will only consider complete online applications corresponding to the required profile.