Country: United States of America
Closing date: 31 Dec 2018
Summary: Provides a range of administrative support services to promote efficient delivery of services for Human Resources. Maintains high standards of professionalism, efficiency, personal communication, discretion and independent judgment in coordination and scheduling activities, filing, document preparation, and functional area activities. Manages a wide range of highly sensitive issues under tight deadlines.
Key Job Outcomes:
1. Onboarding and Offboarding Processing: Responsible for processing new hires and drives the on-boarding process, liaises with Payroll to successfully process new hire paperwork and resolve issues; creates and maintains employment files, updates all changes within ADP and Cornerstone for employee changes, facilitates employee exits.
2. HR Systems Assistance: With the direction of the HRIS Manager administers Talent Modules within Cornerstone.
3. Scheduling and Meeting Activities: Manages and maintains schedules. Plans and coordinates special events such weekly/monthly business unit and company-wide meetings; Arranges international and domestic travel and meetings by developing itineraries and agendas, booking transportation and arranging lodging and meeting accommodations for all functional area staff.
4. Documentation Preparation: Prepares and edits correspondence, communications, and Power Point presentations. Drafts and formats departmental communications and reports.
5. Communications: Communicates and handles incoming and outgoing calls and electronic communications on behalf of the direct supervisor. Serves as the functional area’s first point-of-contact for internal and external stakeholders.
6. Processing, Filing and Auditing: Sets up and maintains HR employee files and forms in compliance with legal guidelines. Processes invoices for the functional area for submission to Finance for payment. Participates in compliance audits.
7. Subject Matter Expert: Acts as subject matter expert for functional area systems.
8. On-boarding Coordination: Processes new hires for the functional area, coordinates and participates in new hire orientation, and completes payroll documentation processing for new hires.
9. Project Management and Participation: Leads, manages or participates on cross-functional project teams.
Minimally Required Job-Specific Competencies:
• Organization, Planning, Coordination and Multi-tasking: Advanced organizational and planning skills, project planning and management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision. Proven ability to coordinate activities.
• Writing and Editing: Ability to compose and edit correspondence, reports and general documentation.
• Filling and Records Maintenance: Ability to file and maintain records. Knowledge of file maintenance, controls and compliance reporting.
• Functional Area Systems Expertise: Advanced knowledge of functional area systems.
• Onboarding: Ability to onboard new hires of business unit and process required paperwork.
• Confidentiality: Highest level of discretion at all time.
Minimally Required Organizational Competencies:
• Software Applications: Advanced knowledge of Microsoft products, including MS Word, PowerPoint, Excel, Access, Outlook. Advanced knowledge of functional area specific software.
• Project Management Planning and Management: Ability to plan and manage cross-functional initiatives.
• Analysis and Sound Judgement: Foundational analytical and trouble shooting skills. Ability to make sound judgments. Ability to improve processes, promote excellence and demonstrate accuracy and thoroughness.
• Languages: Proven ability to write and speak using local language and English language
• Communication: Advanced oral and written communication skills using different forms of media. Ability to interact professionally with culturally and linguistically diverse staff and clients.
• Sexual and Reproductive Health and Rights: Foundational knowledge of family planning and reproductive health principles, practices and services, including program strategies and indicators. Foundational knowledge of assigned business unit's function and deliverables supporting sexual and reproductive health and rights.
Required Education, Training and Experience:
• Bachelor’s degree, or a combination of education and work experience that
yields the required competencies
• 4 years related experience, including experience in administration
• Prefer: Experience in non-profit organizations
Other Information:
• Travel required (10% or less)
• Uses cellular and desk phone; laptop or desktop computer
How to apply:
Please apply online: https://pathfinder.csod.com/ats/careersite/JobDetails.aspx?id=1283&site=2