Jordan: Finance Officer (FO)

General Responsibilities and Principles

With the support and under the supervision of the FAC, the Finance Officer is responsible for all the reconciliation of the accountancy coming from the different field bases, as delegated by the FAC. Collaborate with the Country Representative for the daily finance issues and follow- up of activities.

The incumbent commits to observe discretion on any information related to the organization functioning.

The incumbent will conduct his or her duties in respect of the Charter of Terre des hommes (Tdh) and Tdh Safeguarding Policy.

The incumbent commits to ensure high level of children participation and will always work in the best interest of the child.

Tdh intervenes without any affiliation for politics, religion or financial profit. The incumbent will direct his or her activities and engagements without preoccupation of political, racial or religious affiliation.

Tdh expects that its staff and contractors’ professional conduct reflect proper behaviour in accordance with local culture and traditions. The incumbent assures the moral protection of the name of Tdh and defends in all circumstances the interests of the movement.

Specific Responsibilities

Line Management

· Report and under the supervision of the FAC

Finance

· Post and update of the accountancy according to the project activities on Daily basis using both Excel & the Accounting Software system SAGA.

· Pay suppliers as per Tdh procedures.

· Double check of records, according to Tdh and donors’ procedures.

· Verify that all the receipts/invoices are correctly filled and they are eligible for Tdh accountancy (indicating: date, details of the supplier, clearly written the amount with the stamp PAID).

· Verify that all payments are justified by adequate supporting documents.

· Allocate expenses in the right account code, budget and financial lines.

· Prepare the monthly closing documents including the Accounts reconciliations and Cash inventory count.

· Working on the accountancy monthly closing with collaboration of the FAC.

· Archive all the relevant accountancy documentation in the proper way indicated by the FAC and according to Tdh procedures with a collaboration of the Admin Assistant.

· Prepare the monthly payroll and ensure salary administration is timely and in accordance with local tax requirements.

· Following up with the Tax Department and make sure that all Tax payment and reports are accurate.

· Collaborate in the preparation of documents for financial/annual audits.

Partners Budget & Report

· Review Partners financial reports and supporting document and provide feedback as necessary.

· Liaise with partners to ensure completeness, correctness and accuracy of Partners financial reports.

· Prepare financial report reconciliations for Program and Finance review and sign off in a monthly Basis

· Review Partners cash requests.

· Manage and track Partners budgets and obligations.

· Inform the both the Finance Admin Coordinator & the Field Coordinator of major budget fluctuations, significant overspending or under spending.

· Prepare internal reports for Finance.

· Liaise with local CBOs and INGOs.

Cash

· Manage the cash box of the office, under the supervision of the FAC. The FAC and the Country Representative have the right to verify randomly the cashbox balance.

· Withdraw from the bank account under FAC or Country Representative's request.

· Liaise with Logistics & Security Department and Program Department to plan cash needs according to the forecast and payments schedule.

Admin

· Support the Logistics & Security Department in filling the yearly office assets inventory.

· Pay suppliers under Project Managers or FAC request and double check the acceptability of the expenditure.

· Pay vehicles insurance, license renewal and maintenance for vehicles, following the request of the Logistics & Security Department.

· Prepare the documentation for VAT and imports and excises duty exemption, to be submitted by the Logistics & Security Department.

· Follow up the VAT and duty exemption procedures and keep track of the exempted materials.

· Collaborate with HR and admin officer to prepare needed payments for Logistics & Security Department for all types of contract (car rental, lease, service, etc.).

· Collaborate with HR and admin officer to prepare needed payments for premises utilities bills (Electricity, water, telephone and internet).

Capacity building

· Participate in capacity building needs assessment.

· Prepare (training materials, tools, follow up, etc.) and conduct training/ coaching according to the training needs identified, upon request.

· Coordinate, prepare for and conduct financial and Logistic Procurement trainings and follow-up training for Partners.

Assessment

· Conduct regular assessment of Finance activities' impact, in close collaboration with FAC and submit a report to the FAC.

Monitoring & reporting

· Monitor cash flow management and needs according to the forecast and payments schedule and report any deviations if any.

· Provide a weekly finance report to the FAC.

· Conducting financial and general compliance monitoring visits for Partners.

· Participate in the financial reporting (Tdh, donors, Partners, etc.)

Coordination, meetings & representation

· Ensure and facilitate the communication and information sharing within the team and the department, and contribute to the team responsibilities.

· Work in close collaboration with other departments.

· Translate from Arabic to English and vice versa when it is needed within the scope of the role to facilitate communication within the office.

· Attend all required internal and external trainings and workshops.

· Participate to internal and external meetings upon request.

Confidentiality

· Make sure to respect strict confidentiality of information about activities, Tdh strategy, budget, staff, beneficiaries, etc.

Security

· Comply with Tdh Security Regulations.

· Inform and share any incident or information related to the security of staff and beneficiaries to the line- Manager.

Safeguarding Policy

· Commit to respect the Tdh Safeguarding Policy and principles of child protection;

· Commit to ensure the best implementation possible of the Safeguarding Policy in Jordan;

· Commit to inform Child Safeguarding Focal Point and to deal with any cases, allegations, or possibility of transgression, even potential, of the Safeguarding Policy.

Other

Undertake all other duties that may be requested by the line-manager and that are compatible with the job.

Education: Bachelor’s degree in Finance, Accounting or Advance Diploma in Accounting from recognized College/Institution

Work Experience: Minimum of Three years of finance or accounting experience

Demonstrated Skills and Competencies:

• Computer literate with significant experience in MS. Office, accounting package knowledge (SAGA system) will be an added advantage.
• Previous experience with International NGOs .
• Effective communication skills, both written and verbal.
• Excellent skill with MS. Excel is a preferable.
• Ability to prioritize among multiple tasks and make decisions.

Language Skills: Excellent in English & Arabic

For Interested Applicants, please send your updated resume and cover letter to tdh.hro.amman@gmail.comnaming the email title (NAME OF APPLICANT / FO).

Deadline for submitting applications is Suterday / March 02nd, 2019.

Note: Any email with unclear title will not be considered.